General questions

Learn more about Kaunt in general, the main ideas behind the solution.

Digitalization has been on the agenda in all sectors and organisations for many years. According to experts in the field, artificial intelligence is the “industrialisation of our time” – an era which has just started. It is no longer about “if”, but “how”. Kaunt is an IPA tool (Intelligent Process Automation) which takes care of some of the accounting jobs, improves compliance in the organisation and provides a unique insight into data for future decisions. With intelligent automation you can release time for more value-creating jobs and ensure the development of the individual, the team and the entire organisation, so that you stay competitive for your customers.

We offer standard integrations for both Microsoft and SAP ERPs. No changes to your systems or IT setup in general are necessary. 

 

We are experienced in working with workflow solutions, and we support the workflow system. In most workflow systems you can capture an invoice and set up rules on how to handle the invoice. Kaunt integrates with your workflow system and posts your invoices so you don’t need to set up rules for each invoice.

No, Kaunt is not a capture system; a lot of great solutions are available for this task. Kaunt often works with a capture system which reads all invoices and makes their data available in electronic format, ready for Kaunt to process.

No, Kaunt is not a workflow system but a solution which can supplement such a system – but it can also function on its own.

Yes, Kaunt is GDPR certified, ISO/IEC 27001 and ISAE3402.

 

Specific questions about automatic invoice handling

Dive deeper into the invoice automation solution by reading our replies to the most common questions we hear. 

Kaunt utilizes the most advanced tools in artificial intelligence and machine learning to handle your invoices automatically, without manual involvement or maintenance and independently of which ERP system you use. Kaunt quickly learns from your accounting practice in order to replicate, optimize and automate the process for future invoices.

 

Kaunt is not a rule-based system, like the ones we know from payment plans where you choose which fields to read. This is one of the big advantages of Kaunt. Rule-based systems require a comprehensive setup process followed by a not insignificant amount of continuous maintenance. This is costly. Kaunt is built on self-learning algorithms and this eliminates the need for complicated setup and maintenance routines.

This varies from company to company as it depends on the level of complexity in the accounting process. If you have a simple chart of accounts, around 5000 invoices is the point where Kaunt begins to make sense. From this number and up, Kaunt has enough invoices to learn from and the business case is positive.

With Kaunt an invoice will be posted, risk-assessed and forwarded to payment in few seconds. The automatic handling gives the employee more time for other assignments while Kaunt handles the invoices 100 % automatically in real-time.

This means that as long as you spend more than one minute per invoice, Kaunt makes sense to your organisation.

Kaunt is intelligent automation of invoice handling, improved compliance and unique insights into data. Kaunt can automate those invoices which are not handled by your rule-based invoice-handling, standard workflows or fixed PO-agreements today. Therefore, it is always relevant to let Kaunt exploit the full potential of the work you have put into automating your processes, and take care of the part not yet automated. 

If you have a capture or scanning system that reads and transfers data from your PDF invoices to your financial system, Kaunt will probably be able to post based on the data, depending on its quality.

Kaunt lets you choose which invoices should be approved manually, for instance if you want to keep a manual track on certain invoices,  keep four eyes on certain invoices and so on. You can also set a limitation to the amount, Kaunt is allowed to handle per invoice. From your dashboard you can keep an eye on how Kaunt works and have a clear overview. This helps you feel safe during implementation of Kaunt and helps the system grow with you. 

Kaunt will let you handle the new rules manually a number of times before it begins to post by itself. Kaunt needs to detect and learn the new pattern before going to work.

The invoices which Kaunt cannot handle automatically will be left to manual handling. They will enter your normal workflow and you will not experience anything different about them. 

Kaunt does its accounting with an accuracy of minimum 95 % safety.

No, Kaunt is a self-running solution that does not require setup or maintenance. We give you an introduction when you start so that you feel safe and confident in the usage of Kaunt.

Yes, and Kaunt reads everything on the invoice and records all details. Kaunt can automate your accounting process with a very high level of complexity.

Generally, Kaunt will not post on new accounts until you have done it a number of times – Kaunt then learns the pattern and automates the job. If there is mapping between the old and the new chart of accounts, Kaunt will be able to post immediately following the transition.

Kaunt has been approved by several major accounting companies which audit municipalities. If you are questioned about this you are welcome to contact us for guidance in how other customers handle this issue. By the way, when you use the more traditional payment plans/rules, this is also carried out without human intervention.

We need a small amount of information from you before we start. You can find our guides to the technical setup needed on your part by clicking here:

That depends on the size of the company and the solution we are to implement. Small companies can be up and running within a few days while large enterprises may take some weeks. In all circumstances you will get a schedule before we begin.  

Kaunt is an AI-based solution which means that it is self-learning, unlike a RPA system which needs to be set up and maintained. If you were to do the same jobs with RPA that Kaunt does, it would be an endless job of creating tasks and setting up rules to do the job. An AI-based tool, on the other hand, is a clever solution that creates it own tasks and learns along the way, demanding no maintenance. 

We are experienced in working with workflow solutions and support the workflow system. In many such systems, you can capture an invoice and set up rules on how to handle the invoice. Kaunt integrates with your workflow system and posts your invoices automatically so that you don’t have to set up rules for accounting for each single invoice.